This guide will take you through the essential first steps so you can start using Teamup right away. If you are a calendar administrator, see the Getting Started Guide for Administrators.
Access the calendar
Teamup calendars can be accessed in any browser, and on mobile devices through the Teamup app (iOS, Android) or a mobile browser.
ℹ️ Quick Guide to Access a Teamup Calendar
ℹ️ How to Use the Teamup App (iOS, Android)
User dashboard
The calendar administrator will send you a calendar invitation (via email). Follow the link in that email to activate your account and add the calendar to your user dashboard.
If you already have a Teamup account and were added as a user to another Teamup calendar, it will be automatically added to your dashboard. Follow the instructions below to access the calendar on a browser or on mobile.
Browser
- Open the Teamup Login page.
- Log in to your Teamup account with your email and password.
- Your calendar dashboard will open.
- Any calendars you have access to be on your dashboard.
- Click a calendar title to open that calendar.
Note: Follow the same steps to open a Teamup calendar on a mobile browser.
Teamup app
- Download the Teamup mobile app for your device (iOS or Android).
- Open the Teamup app.
- Tap the green Login button.
- Tap Continue on the pop-up asking for permission.
- Enter your email and tap Continue.
- Enter your password and tap Log in.
- If you have 2FA set up, enter an authorization code when prompted.
- Your dashboard will open.
- Tap a calendar tile to open it that calendar.
Shareable calendar link
You may have been given a shareable calendar link. Links are often used to provide access to group or public calendars. No login is needed to access a calendar via shareable link.
Browser
- Copy the link or have it handy so you can type it out.
- Open your browser.
- Paste or type the link into the browser URL bar.
- Press Enter to load the calendar.
Note: Follow the same steps to open a Teamup calendar link on a mobile browser.
Teamup app
- Download the Teamup mobile app for your device (iOS or Android).
- Open the Teamup app.
- Tap the Continue without account link below the green buttons.
- On the next screen, paste or type in your calendar link.
- Your calendar will open in the app.
Add a link to your dashboard
Teamup user accounts provide a central place to access all your Teamup calendars, including shareable calendar links. It’s easier, faster, and more secure than typing in a calendar link. User accounts are free.
- Register here to create a Teamup user account.
- Add calendar links to your user dashboard: Here’s an interactive demo.
Using sub-calendars
Sub-calendars are the individual calendars within a master calendar. A master calendar always has at least one sub-calendar and can have many more. You’ll see a list of the sub-calendars you can access in the calendar sidebar.
- Browser: Click the double arrow (top left) to open or close the sidebar, which contains the date picker, Calendar list, filters, and About box.
- Teamup app: Tap the menu icon (top left) or swipe from the left to open the left sidebar, which contains the calendar info, views, app settings, and the Calendars list.
ℹ️ Master Calendars and Sub-Calendars
Toggle sub-calendars
You can toggle sub-calendar visibility to show or hide their events. Sub-calendars that are toggled “off” have white lines on their title bar, so you can see at a glance which sub-calendars hidden and which are currently shown.
- Click or tap a sub-calendar title bar to toggle between showing and hiding that sub-calendar.
- Click or tap the Eye icon to show only that sub-calendar.
- The same actions work on folders to toggle visibility of all sub-calendars in a folder.
Filter for sub-calendars
On a Teamup calendar with many sub-calendars, there is a filter above the Calendars list. Enter a keyword or part of a calendar name to quickly find it. You can use this function for multiple calendars, too.
ℹ️ Toggle Sub-Calendars vs. Filter by Sub-Calendar
Calendar views
A calendar view is the layout for your calendar. Different calendar views enable you to choose how you see calendar data.
- Browser: Teamup’s web client has 12 different calendar views. Use the view picker (top right) to switch the calendar view.
- Teamup app: On the Teamup app, 5 calendar views are available: list, day, week, month, and Tiles. To switch views, swipe or tap to open the left sidebar. Tap the view you want to use.
Working with events
Create events
On both a browser and the Teamup app: Tap anywhere in the time grid or tap the green + sign to create a new event. Adjust the event details as needed, then click the Save button.
ℹ️ Create and Update Recurring Events
ℹ️ Upload Images and Files to Events
ℹ️ Assign One Event to Multiple Calendars
Filter events
Event filters apply only to the events currently on your screen. You can change calendar views and date ranges to change or expand the visible events.
- Browser: Filters are in the sidebar below the Calendars list.
- Teamup app: Tap the magnifying glass icon (top right) to open filters.
ℹ️ Filters: Display Only Events You Want to See
ℹ️ Search Events on a Teamup Calendar
Share events
The Share menu provides multiple ways to share an event. Open an event, open the Share menu, then choose the option you want.
- Browser: Right-click an event, then click Share. Or open an event, then tap Share.
- Teamup app: Tap to open an event; tap the ••• menu (top right); tap Share.
By default, the sharing options allows you to:
- Share event as a web page with a unique page URL.
- Share add-to-calendar links for the event.
- Post events to social media.
- Email with pre-populated event details using your installed email client.
- Save or export the event details to another calendar.
Notifications and reminders
Change notifications allow users to be notified when changes are made to events on the calendar. Teamup account users can set up change notifications, daily agenda emails, Slack notifications, and event reminders. To manage notifications, you must be logged in to your Teamup user account.
ℹ️ Teamup Change Notifications
Event reminders alert of upcoming events. Reminders are sent at a specified time before an event starts. Currently, reminders are delivered by email only. Event reminders are only available for Teamup account users. To set up event reminders, you must be logged in to your account.