Get Started with Event Fields

When you create an event, you can enter information in the event editor. These are the event fields and they hold all the details about an event.

What are event fields?

For users who are adding or modifying an event, the event editor contains multiple fields which hold all the event information. For users who are viewing an event, the event viewer displays the information that’s been entered into the event fields. Teamup has built-in default event fields and supports custom event fields.

Default event fields

These are the default event fields:

• Title
• Calendar
• Who
• Where
• Description
• Signup
• Comments
• Attachments

These event fields come built-in with Teamup. The calendar administrator can configure them by renaming, rearranging, setting defaults, and disabling unneeded fields.

→ See how to configure event fields.

Custom event fields

Teamup also supports custom event fields. The calendar administrator can create and manage custom fields. There are different custom field types:

• Single-line text field.
• Choice field with options (single choice or multiple choice).
• Numerical data field.

The number of custom fields and options available depends on the calendar’s subscription level. See our pricing page for details.

→ See more about custom event fields.

Using event fields

Event fields are fully functional on both a browser and the Teamup app:

1. Click or tap to add a new event or open an event to edit it.
2. Place your cursor into the field you want to edit.
3. Type or select to add information to the field.
4. Save the event.

If you are not able to add an event or open the event editor, your access permission does not allow you to add or modify events on that calendar. Contact your calendar administrator to request a permission change if needed.

Special-use event fields

Event signups and event comments are different than other event fields:

• Event signups and event comments can be configured so that all users, even those with read-only access, can use them. So you can share a public calendar with secure, read-only access and let people sign up for events. Or you keep employees from changing the schedule, but let them upload files and images to events.
• The default configuration for event signups and event comments can be overridden for an individual event. For example, event signups can be enabled for all users by default; but on any individual event, signups can be disabled or enabled only for users with modify access.

→ See more about event signups or event comments.

Uploading files and images

Files can be uploaded in three fields: Description, Comments, and Attachments.

Viewing event fields

For users with read-only access, event fields are displayed in the event viewer (rather than the event editor). They are also visible on the event page. Users with read-only access can view and download uploaded images and files.

Hiding event fields

You can share your calendar with others in a way that hides the event details. Use a special access permission that has no details. When you use a no details permission, the user will see only basic information about the event:

• The event title will show as Reserved.
• The event time and date will be visible.
• The name of the calendar(s) will be visible.

Other details will be hidden. Users will not see or be able to download files or images.

→ See more about access permissions.