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How to Use Calendar Views

Teamup Calendar includes 11 calendar views:

  1. Scheduler view
  2. Daily view
  3. Multi-day view
  4. Week view
  5. Multi-week view
  6. Month view
  7. Year view
  8. Agenda view
  9. List view
  10. Timeline view
  11. Table view

How to configure calendar views

General configuration options

The following configuration options are available in Settings > Calendar Views:

  • Hide / show views: Not every use case needs all nine views. To make things easy for your users, we recommend hiding calendar views that are not needed. You can always enable them in the future if needed.
  • Default view: This is the calendar view initially shown when the calendar is accessed.
  • Hide weekends: If your planning is concerned with weekdays only, you can hide weekend days to optimize the use of screen space.
  • Calendar grid resolution:  You can adjust the time intervals marked on your calendar, from 5 minutes to 60 minutes. If you schedule mostly short appointments, it may be helpful to increase the calendar grid resolution.

Specific configuration options

Some calendar views support specific configuration options. You will find these options in Settings > Calendar Views. 

  • Multi-day view: set the number of days (from 2 to 6) for multi-day view.
  • Multi-week view: set the number of weeks (from 1 to 12) for multi-week view.
  • Year view: set the number of months to show by default in the year view. You can still adjust the number of months shown when using the year calendar view.
  • Agenda view: set the default date range and choose whether or not to show details by default.
  • List view: set the default date range, the default grouping, and whether or not to show details by default.
  • Timeline view: choose between day, multi-day, week, or multi-week range, and set the default zoom range.

Calendar link parameters are key=value pairs that are added at the end of a calendar link. They allow you customize some aspects of your calendar views. Learn more about link parameters

Examples of calendar views

The best calendar views for you will depend on your use case, needs, and calendar habits. If your events are mostly all-day events, the Month or Multi-week or Year view may be more appropriate, while the Day or Week view can be more convenient for time-specific events. See tips on using fewer keystrokes when entering calendar data.

Below are a few examples of Teamup Calendar views in action.

1. Multi-week view

  • Multi-week view is configurable to show between 1 and 12 weeks. The example below, used as a biweekly planner, shows a 2-week view of an operations calendar at a construction company.
  • A multi-week view set to 4 weeks is a useful alternative to the standard monthly view; it will show a 4-week period starting on the current date, rather than the first day of the month.
  • A multi-week view is helpful for quickly creating multi-day events: click and drag over the relevant dates, and release the mouse to open the event editor. See more here.

This multi-week view provides ample space to display many jobs every day:

Multi-week view with 2 weeks shown
  • A multi-week view is helpful for planning long-term projects that do not fit neatly into a single month.
  • The multi-week view is helpful for overseeing a schedule of events that may span a longer period of time, such as community events, contests, organizational schedule, and travel. In the example below, the multi-week view shows 8 weeks.
  • A multi-week view set to 12 weeks is helpful for quarterly business or academic planning.
Teamup calendar offers multiple calendar views
Multi-week view with 8 weeks shown

 2. Scheduler view

  • Scheduler View displays each sub-calendar in its own column, making it easy to compare individual schedules and move events from one sub-calendar to another.
  • The scheduler view is helpful for managing multiple resources, such as spaces, as the column format visually shows the availability of each resource throughout the day.
  • The scheduler view is helpful for using your calendar as a task or project manager, enabling you to see the status of various tasks or team members for each day.
  • Moving an event from one sub-calendar to another is easy in scheduler view: drag and drop any event from one sub-calendar to another.

This scheduler view shows a staff schedule:

A scheduler view

 3. List and Agenda views

  • List and agenda view are unique in that they display the event details and images right in the calendar view.
  • If the event is assigned to more than one sub-calendar, then list or agenda view with event details included will also list the sub-calendars assigned to the event.
  • You do not need to click an event to see the details as you would in another calendar view. With a single click, you can show or hide all the details of all the events on your screen.
  • The list view shows a list of events for the date range you choose. You can choose to group the events by the week or month.
  • The agenda view shows each day’s agenda. You can choose a date range from one day to one year and choose whether or not to show event details.
  • These two views scale well vertically regardless of how many overlapping events you may have on display. They also make it easy to save your calendar data in your preferred time range (from one day up to one year at a time) to a .pdf file for local reference or backup.

This agenda view shows a conference itinerary without the event details:

See event details and the sub-calendar names with event details enabled in Agenda or List view

And the same view with event details included:

See event details and the sub-calendar names with event details enabled in Agenda or List view

On the agenda or list view, with details included, you will see:

  • The event title
  • The sub-calendars
    • If more than one sub-calendar is assigned to the event, the calendar names will be listed.
  • The event fields and their contents
  • The description and images

 4. Year view

  • Year view works well if you are planning long-term events and the number of events per day are small.
  • The yearly view also functions as a multi-month view. You can choose the number of months to display, from 1 to 12.
  • A year view is helpful for tracking times of heavy workloads or intense scheduling; you can see patterns and avoid overloading your calendar during the busier seasons.
  • A year view is also helpful for showing events that last for multiple days, weeks, or months, such as contests with deadlines, projects, travel, and developmental sprints.

5. Timeline view

  • Unlike any other views, the timeline view displays events for each sub-calendar in its own row.
  • The timeline view displays the time horizontally and can expand to multiple days, which is especially helpful to see the availability of a specific resource or any scheduling needs.
  • You can change the date range: choose between a single day, multi-day, a single week, or multiple weeks. To set the default date range and default zoom level, go to Settings > Calendar Views, then scroll to Timeline view to configure the default options. 
  • You can also switch between date ranges and zoom levels while in Timeline view. Just use the Date range and Zoom options above the calendar.
  • The ability to easily move events across dates and sub-calendars makes scheduling easy and flexible.
  • The timeline view makes it easy to find available time slots across team members or any other resources.

Keywords: multiple calendar views, quarterly calendar, annual calendar, biweekly planner, timeline.

Updated on October 10, 2021