If you have a busy calendar with many events, it can be overwhelming to have all events displayed. With Teamup, you can use filters to see a specific event, using keywords or sub-calendars or custom event fields to filter for the events you need to view. You can also use a combination of filters.
Filtering calendar events
The screen shot below demonstrates how to filter all training plans on a team calendar by the keyword Training. Filtering is different than searching for events. Filtering applies only to the events currently on your screen. Searching applies to a date range that you select.
Filtering by keywords
- Filtering by keywords shows events that match the keyword(s) in any of the text fields of an event.
- When multiple keywords are entered, the OR logic is applied, not the AND logic. This means that if you enter two keywords, the filter will produce results that provides either one of the keywords in the filter, or both of them. That is why the filtered results are expanded rather than narrowed by using multiple keywords.
- Filtering by keywords supports three search operators:
Operator How to use it + A plus sign in front of a keyword makes it a required word.
Example: +team +kickoff +London
Only returns events that include all three keywords. Without the plus sign, events that contain at least one of the keywords would be returned.
– A dash in front of a keyword excludes events that contain that keyword. This is useful if a word you are looking for is used in different contexts.
Example: jaguar -car
Only returns events that contain the word jaguar but not the word car.
“ When you put multiple words in quotes, the search will return events with the quoted words in the same order.
Example: "Team Meeting"
Only returns events the contain the exact phrase “Team Meeting.” Without the quotes, the search would return any event that contains either Team or Meeting or both.
Filter by sub-calendar
The sub-calendar filter appears below the keyword filter. In the example shown below, you may like to see only Mike’s schedule: to do so, simply choose Mike from the drop-down arrow in the sub-calendar filter.
Filter by custom event field
- If you have added a custom event field to your Teamup Calendar, a third filter will be available on your calendar. You will see it below the sub-calendar filter. The filter will have a drop-down menu showing the choices for all events fields of type Choice.
- You can add more than one choice from the custom event field to the filter. For example, you could filter events by both “Healthy eating” and “Morning walk” choices shown in the example above.
- To filter by custom event field, use the drop-down menu or type text into the filter and select the option you want to use.
Using filters in combination
- You can use a combination of filters, as needed, to see precisely the events that are relevant. For example, you could filter with a keyword such as vacation and choose to filter by Mike’s sub-calendar. This filter combination will show on-screen events from Mike’s sub-calendar that include the keyword vacation.
Sharing filtered events
- You can share a calendar view with filtered events: click on the Share link, which is underneath the filters. This will open up your calendar in a new tab or window with the filters applied.
- You can bookmark that calendar link, or share it with others to see the filter applied. Be sure that the link you use for filtering has the appropriate access permission for the people you want to share the filtered results with. It’s a good idea to open your calendar with a read-only link, apply filters, and then use the Share link to ensure that no one can alter or delete calendar events. Alternatively, you could share how to filter and let everyone filter from their own calendar link.