Get an Automated Daily Agenda for Upcoming Events

Many businesses rely on Teamup for scheduling jobs and dispatching field staff. Others use Teamup to share events with an embedded public calendar. However, sometimes people may not want or need to see the whole calendar but the agenda for the next day or two. Some may prefer getting an email to checking the calendar.

The solution: Subscribe to the daily agenda and get automated emails for upcoming events every morning or the time of your choice.

What is the daily agenda?

The daily agenda is a notification subscription. It’s available with any paid subscription.

Anyone who has a Teamup user account can set up your Daily Agenda from the calendar you have access to at any time:

1. Login and open your calendar in a web browser.
2. Open the menu in the top-right corner, select Preferences > Daily Agenda.
3. Select the sub-calendars to include.
4. Select the time of day the email is sent and the number of days to include (1 to 3). You can also set the time zone used for events in the agenda email.

Subscribe to the daily agenda

1. Open Teamup in a browser.
2. Click the blue menu (top right).
3. Select Preferences.
4. Select Daily Agenda. From there you can configure what you want in the email.

Set up daily agenda subscriptions

The calendar administrator can set up daily agenda subscriptions for anyone. So you can use the daily agenda as an automated event list, delivered to each subscriber’s inbox.

For example, with the daily agenda you can set up:

• An upcoming events email, sent every evening, with the next day’s streaming schedule.
• A daily morning email with a list of all upcoming calendar events for the community.
• A list of upcoming industry events or special-interest updates sent to all subscribers on your list.

Set up a daily agenda subscription

1. Open the calendar in a browser with administrator access.
2. Go to Settings > Notifications.
3. Click New in the top right.
4. Select Daily Agenda.
5. Choose a user from the menu.
6. Click Continue.
7. Set the options for Number of Days, Time of Day, and Time Zone.
8. In the Sub-Calendars section, select the calendars to include in the daily agenda.
9. Click Save. 

Repeat these steps for each user who wants to receive the daily agenda.

Daily agenda for non-users

You can set up the daily agenda for individuals who are not calendar users. In this case, you will specify a calendar link to use for the daily agenda. The daily agenda email will include this calendar link, so recipients can view events in the calendar.

⚠️ It’s very important to use a secure calendar link with appropriate access:

• Include only the appropriate sub-calendars. All events on these sub-calendars will be included on the group’s daily agenda emails.
• Set the permission level to read-only for all included sub-calendars.
• If the calendar link is ever compromised or exposed to unauthorized individuals, delete the compromised link and restart the process with a new secure link.

1. Create a secure link for daily agenda subscriptions

1. Open Teamup in a browser with administrator access.
2. Go to Settings > Sharing.
3. Click Add User > Link > Add.
4. Name the link specifically (e.g. “Subscriber Event Emails” or “Public Daily Agenda”).
5. Scroll to the Calendars Shared section and choose Selected calendars.
6. Set the permission to Read-only for each sub-calendar you want to include in the daily agenda.
7. Set the permission to Not shared for all other sub-calendars.
8. Click Save.

Always use this secure link when setting up a daily agenda subscription for group members or public subscribers.

2. Set up a daily agenda for non-users

1. Open the calendar in a browser with administrator access.
2. Go to Settings > Notifications.
3. Click New in the top right.
4. Select Daily Agenda.
5. In the Calendar Link section, select the secure link created above.
6. Set the options for Number of Days, Time of Day, and Time Zone.
7. In the Sub-Calendars section, select the calendars to include in the daily agenda.
8. Click Save. 

The daily agenda email

Here’s an example of a daily agenda email from UN Web TV’s streaming schedule:

The daily agenda email includes the upcoming events with a few event details such as the event title, date/time, and the first few event fields.

Each event is linked back to the calendar so recipients can access the calendar event directly if they want more information:

• Everyone who receives the daily agenda can scan the email to see all upcoming calendar events.
• For any events that are relevant to them, they can click to open that event and see all the details.

Try it out for your public calendar as a service that can make upcoming events and calendar updates more accessible for the people who are interested in them.