There are several types of notifications available for Teamup calendars. Subscribing to or modifying notification subscriptions requires a Teamup user account. This article discusses how a calendar administrator can see, add, and manage notification subscriptions.
Requirements for notifications
A user account is required to subscribe to notifications or modify notification preferences. A user account is not required to receive notifications via email, Slack, or daily agenda. As the calendar administrator, you can set up notifications for an individual without a Teamup user account (more on this below).
Subscribe to and modify notifications
Account users can subscribe to notifications or modify notification preferences when logged into their Teamup user account:
- Click the blue menu button in the top right
- Select Preferences
- Choose the notification type to add or modify.
If someone attempts to set up or modify a subscription when not logged into a user account, they will be prompted to log in:
Administrator control of notifications
The calendar administrator can see an overview of all active notifications from the calendar settings. There are several options for managing notifications. From the settings, you can activate and deactivate, delete, duplicate, or edit the notification subscriptions to the calendar:
- Open your calendar with the administrator link in a web browser. Full calendar settings are not available on the Teamup mobile apps.
- Go to Settings > Notifications. There you will see a list of all notification subscriptions to the calendar.
- Use the filters above the list of notification subscriptions to see only the relevant notifications. You can filter by Status, Recipient, Type, or Link:
- Use the toggle button to the left of any notification subscription to activate or deactivate it.
- Click the Edit icon by any notification to view the details (more below) or to modify, delete, or duplicate the notification subscription.
- Use the blue New button at the top right of the Notifications screen to add a new notification subscription.
This management ability allows the calendar administrator to set up notifications even when the notification function is disabled globally for non-administrator users, and to remove notifications when an employee leaves the organization.
Global setting to enable notification signups
You can change one global setting in your calendar which will enable calendar users to subscribe to notifications. Remember that to subscribe to notifications, the account user must be logged into their Teamup user account.
To enable notification signups:
- Open your calendar with an administrator link in a web browser.
- Go to Settings > General Settings.
- Scroll to the Notifications section and check the ENABLE USER SIGNUP box.
See details about notification subscriptions
You can see all the details about the various notification subscriptions to the calendar, such as which Teamup account user has subscribed to email notifications or to a daily agenda email, and which link has been used to set up the notification.
- Go to Settings.
- Click on Notifications. Here you see the full list of all users who have subscribed to email notifications or Daily Agenda, as well as Slack integrations:
Add new notification subscriptions
In Settings > Notifications, you can also add new notification subscriptions for any individual, whether or not they have a Teamup user account.
Be sure to select the correct link that has the appropriate permission for that user: the notification email will contain the link you choose here.
Never choose an administrator link (as mentioned below) when setting up notifications for non-administrator users. Learn more about security here.
To add notifications, click New and select the notification type you wish to use:
You will be prompted to enter an email address, then set other options such as calendar link, time zone, and sub-calendars to include.
- Notification subscriptions created previously to this user account requirement (whether created by administrators or by other users, with or without a user account) are not lost and will continue to work as before.
- Please note that notifications are sent for future events only for calendars on the Basic (free) plan and on the Plus plan.
- Your calendars needs to be on Premium Plan to send notifications for past events that are modified.
- Please make sure to choose the appropriate link when you add new notifications – the notification email contains the link from which the notification is setup.
- Do not use the administrator link for notifications to be sent to non-administrator users.
- Non-calendar Administrators: If you are looking for information on how notifications work or how to enable / disable notifications for yourself, please see our articles on How To Use Email Notifications, How To Use Daily Agenda.
- Teamup Calendar Administrator: if you are looking to use Reminders, please check our Event Reminders article.
- Slack Administrators: If you are a Slack administrator and would like to send notifications to your Slack channel when changes occur on your Teamup Calendar, please see How to Set Up a Teamup Slack Integration (for group and private channels).