There are several types of notifications available for Teamup calendars. A calendar administrator can see, add, and manage notification subscriptions for all users (with or without a Teamup account).
Who can manage Teamup notifications?
Teamup notifications include change notifications, daily agenda email, Slack notifications, and event reminders. If you are looking to use reminders, please check our Event Reminders article.
If your calendar is on the Business or Enterprise plan notifications include changes to past events. Otherwise, notifications are sent for future events only.
Administrators
Calendar administrators can set up and manage notifications for any calendar user with or without a Teamup user account. More details below.
Enable account users
Calendar administrators can also determine if account users can manage their own notifications.
- Go to Settings > General Settings.
- In the Notifications section, check the box to enable user signup.
- Uncheck the box to prevent users from managing their own notifications.
Note that only Teamup account users who are logged in are able to set up and manage their notifications.
Account users
Users with a Teamup account can manage their own notifications if the calendar admin has enabled this setting as shown above.
You must use a browser (or mobile browser) to manage notifications. The Preferences menu is not accessible from the Teamup app.
- Make sure you are logged into your Teamup user account.
- If you try to manage notifications when not logged into your account, you’ll be prompted to log in first.
- Open the calendar and click the blue menu in the top right.
- Select Preferences > Change Notifications.
- Choose the notification type to add or modify.
→ More details.
Administrators: How to manage notifications
Calendar administrators can view all notifications and can activate and deactivate, delete, duplicate, or edit the notification subscriptions to the calendar. This management ability allows the administrator to set up notifications for any calendar user and to remove notifications when an employee leaves the organization.
View notification subscriptions
- Open the calendar in a browser.
- Go to Settings > Notifications.
- Notifications are listed on this screen.
- Filter notifications by status, recipient, type, or link used.
- Activate or deactivate using the toggle button to the left of any subscription.
- Click the pencil icon by any notification to view the details or make other changes.
- Click the blue New button in the top right to set up a new notification subscription.
Filter notification subscriptions
- Go to Settings > Notifications.
- Choose the filter options needed.
- Status: Select All, Enabled, or Disabled.
- Recipient: Type in a (partial) name or email.
- Type: Select All types or a specific notification type.
- Link: Choose a link from the menu.
- Click the blue funnel button.
- To clear filters, click the funnel with a red x.
Add a new notification subscription
- Go to Settings > Notifications.
- Click New in the top right.
- Choose the notification type.
- Choose the recipient from the list of current users or enter an email address.
- On the next screen, set the appropriate options for the notification subscription.
Set notification subscription options
Calendar link
When you set up notifications for someone who is not an account-based user, you’ll need to choose the calendar link used for their notifications. The notification emails will contain the link you choose. Be sure to choose a link with an appropriate permission level.
👉 Best practice: Use a read-only link or a link specifically created for the user. Never use a link with administration-level access for notifications.
Time zone
Set the time zone needed for the person receiving the notifications.
When
Choose the timing for notifications:
- Immediately (separate notifications sent for each change) or
- Daily Summary (one notification set with a summary of all changes for the day).
What
Choose the type of notifications.
You can set one type for All calendars or set the notification type individually for each calendar.
Notification types include None, New events, Important changes, or All changes.
- All changes include any changes to an event as well as event comments and event signups.
- Important changes include new events, deleted events, and date and time changes.
Modify, delete, or duplicate a notification subscription
- Go to Settings > Notifications.
- Click the pencil icon to the right of any subscription.
- Modify the subscription: Change the options as needed, then click Save. Note: You cannot change the recipient of a subscription once it has been set up.
- Delete a subscription: Use the red Delete button.
- Duplicate a subscription: Use the Duplicate button. This will create an exact copy of the subscription with the same recipient and selected options. Change any options if needed, then click Save.
Maintaining calendar security
Use the appropriate calendar link
To keep your calendar secure, be sure to choose the appropriate link when you add new notifications. The link is included in notification emails. So the recipient of the notification emails will be able to access the calendar using that link. If someone should have read-only access to the calendar, and you set up notifications for them with a modify link, they will be able to access the calendar with modify permission.
For better security, default to a read-only link for all notification subscriptions.
Review notifications regularly
To ensure that notifications are only sent to authorized users, periodically review all notification subscriptions. Ensure that each subscription is sent to an active, authorized user and the appropriate link is used. Delete any outdated notification subscriptions.
Learn more
- Account users: See How To Use Email Notifications and How To Use Daily Agenda.
- To set up Slack notifications: See How to Set Up a Teamup Slack Integration (for group and private channels).