With Teamup, the primary way to share a calendar is through account-based access. You can also create shareable calendar links that are appropriate in some scenarios.
About calendar links
Links are a way to temporary calendar access to someone outside your organization, to embed a calendar on your own website, or to share a read-only view of the calendar.
⚠️ Since anyone can access the calendar via a shareable link, be very careful to set the appropriate permission (read-only is the recommended default).
Add a calendar link
- Open Teamup in a browser and go to Settings > Sharing.
- Click Add User.
- Expand the Link section and click Add.
- Name the link clearly and configure access, then Save.
Include all or selected sub-calendars
In the Calendars Shared section, choose All calendars or Selected calendars from the drop-down menu.
- All calendars: Set one permission that applies to all sub-calendars. Remember to set a secure permission such as read-only, read-only no details, or add-only.
- Selected calendars: Set a permission individually for each sub-calendar. For any calendar you do not wish to include in the link, set the permission to Not Shared.
Choose an appropriate permission level
⚠️ Since calendar links can be used by anyone (no login required), it’s very important to choose an appropriate permission. Read-only is the recommended permission for calendar links.
- Read-only: View calendar events including details but can not make changes.
- Read-only, no details: View calendar with events marked as reserved time blocks but no further event details. No changes are allowed.
In some scenarios, you may want to enable users to submit events through a calendar link:
- Add-only: Allows adding new events, can only read but not modify any existing events. Newly added events can be modified only during the current browser session (up to approximately 30 minutes).
- Add-only, no details: Same as Add-only but the details of any existing events are hidden (marked as reserved).
Use with caution
- Modify-from-same-link: Add new events and modify any existing events that are created via the same link, but can only read and not modify any existing events created via other calendar links.
- Modify-from-same-link, no details: Add new events and modify any existing events that are created via the same link, but the details of any events created by others will be hidden (marked as reserved).
Use calendar links
In Settings > Sharing, the list shows all users (including links) and group. Links are designated by a green link symbol as shown above.
Embed a calendar
Create a secure link (with read-only permission) and name it appropriately.
Open Teamup in a browser and go to Settings > Integrations. Click Embed Wizard. Select the secure read-only link from the menu and then customize the look and feel in the Embed Wizard. Copy the resulting iFrame code or URL to use in your website’s HTML editor.
ℹ️ Learn more
Public access
A secure shareable calendar link can be used to share an events calendar publicly or with a group. You can copy the link to share on social media, in a newsletter, etc.
Temporary/limited access
Secure shareable calendar links can be useful when providing limited or temporary access to the calendar to people outside the organization. For example, it can be helpful to set up a read-only link to show project progress to a client. Be sure to set the permissions appropriately so only appropriate information is included and the client cannot make changes to the calendar.
Manage calendar links
Edit link permissions
- Open Teamup in a browser.
- Click the blue menu (top right).
- Select Settings.
- Go to the Sharing tab.
- Click on the edit icon next to a link.
- Scroll to the Calendars Shared section and adjust as needed.
- Click Save.
Deactivate a link
- Open Teamup in a browser.
- Click the blue menu (top right).
- Select Settings.
- Go to the Sharing tab.
- Locate the link in the Sharing list.
- Click the toggle next to the link from green/√ to red/X. This will deactivate (but not delete) the link. The link will not be usable while it is deactivated.
- Click the toggle back to green/√ to reactivate the link.
Delete a link
- Open Teamup in a browser.
- Click the blue menu (top right).
- Select Settings.
- Go to the Sharing tab.
- Click on the edit icon next to the link you want to delete.
- Choose Delete from the button group on the Edit Link screen. On the next screen, confirm to delete the link permanently.
Important security notes
Review links regularly
Links do not have the same level of security as account-based access. Anyone who obtains a calendar link can use it to access the calendar. For this reason, be sure to regularly review any active calendar links. Deactivate or delete links that are not current. Whenever possible, use account-based access for individuals who need regular access to the calendar.
Prevent unwanted access
Delete any links that have been shared or exposed to unauthorized parties. Deleting a calendar link does not delete any calendar data; it only prevents access to the calendar via the link that was deleted.
If you were using calendar links for internal organization use, and someone leaves the organization, that individual can still access the calendar using the calendar link. Delete the link(s) that were in use and add current employees as account-based users instead.
‼️ Important: Update administrator access
Older Teamup calendars (created prior to September 2020) may have calendar link(s) with administrator-level access. For security purposes, switch to account-based administrator access only: Add an authorized person as an administrator and delete any links with admin-level access immediately.