How to Prevent Double Bookings

Teamup Calendar can be an efficient reservation and booking management platform for simple booking needs, such as appointments, resource sharing, or reserving meeting rooms or event spaces. You can configure Teamup Calendars to prevent double bookings.

To prevent double bookings, we recommend setting up sub-calendars to disallow overlapping events. To do this, complete the following steps. See the screen shot below for an example.

  1. Go to Settings > Calendars.
  2. Look at the Overlapping Events setting for each calendar.
  3. Click it to turn the feature on or off as desired for each sub-calendar.
  4. The green arrow indicates that events of the same sub-calendar can overlap, while the red cross means that events of the same sub-calendar cannot overlap, thus preventing double-booking. 

If a sub-calendar is set to disallow overlapping events, an error message will prevent such events from being created.

For example, if a calendar user attempts to create an event that overlaps with an existing event on the sub-calendar, an error message will show, indicating a scheduling conflict. The conflicting event will not be allowed to be saved to the sub-calendar until the time/date is adjusted to prevent overlap.

Please note:

  • When setting overlapping events to be disallowed, the setting applies within one sub-calendar only. Events from different sub-calendars will be allowed to overlap.
  • When assigning events to more than one sub-calendar, where one or more sub-calendars are set to not allow double bookings, the rule to disallow overlapping events will take precedence. For example, if there is a conflict on one of those sub-calendars, the event will not be saved.
  • The overlapping rule also takes into account any recurring series of events that run for weeks or months into the future.

For further references, please see the video below:

 

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Keywords: prevent double booking, manage client appointments