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How to Use Color-Coded Sub-Calendars

Sub-calendars are a way of organizing your Teamup master calendar, as well as categorizing and color-coding events. They can represent people, resources, projects, areas, anything you like. Sub-calendars can be assigned to folders. This article discusses how calendar administrators can create, organize, and manage sub-calendars, and how any calendar user can use sub-calendars.


Video: How to Share and Organize Sub-Calendars

🔗 Blog post: How to Use Teamup’s Color-Coded Sub-Calendars

How to create sub-calendars

To create, modify, or otherwise manage sub-calendars, you must access your Teamup Calendar in a web browser with administrator access.

To create a new sub-calendar, go to Settings > Calendars, then click the blue New button in the top right. Choose Add Calendar, then enter the calendar name and click Save.

Enter the sub-calendar name and click Save to create a new sub-calendar.

How to organize sub-calendars

You can create folders and arrange sub-calendars inside of them.

Simply use a pointy bracket character (>) to define the hierarchy of folders and sub-calendars in the sub-calendar’s name:

  • Folder 1 > Sub-calendar 1
  • Folder 1 > Sub-calendar 2
  • Folder 1 > Sub-calendar 3
  • Folder 2 > Sub-calendar 4
  • Folder 2 > Sub-calendar 5

In the above example, sub-calendars 1-3 would all be contained in Folder 1; sub-calendars 4 and 5 would be in Folder 2. The result looks like this in the calendar list:

Sub-calendars in folders

You can also set up nested folders, if you need a bit more organizational hierarchy:

  • Teams > Office Staff > 1. Schedule
  • Teams > Office Staff > 2. Bernard
  • Teams > Office Staff > 3. Vinay
  • Teams > Sales Team > 1. Projects
  • Teams > Sales Team > 2. Meetings
  • Teams > Sales Team > 3. Linda
  • Teams > Sales Team > 4. Peter
  • Yearly Planning

By default, sub-calendars are arranged alphabetically. Using numbers in the sub-calendar names allows you to control their order.

Here is the resulting list of sub-calendars arranged in nested folders:

Sub-calendars in nested folders

🔗 Learn more about organizing sub-calendars in folders.

How to manage sub-calendars

As the calendar administrator, you can deactivate, delete, modify, and re-organize sub-calendars at any time.

To do so, access your Teamup calendar in a web browser with administrator access. Go to Settings > Calendars. You will see a list of your sub-calendars.

  • Click on any sub-calendar name, or on the Edit icon, to open the sub-calendar details.
  • Click the toggle button to the left of a sub-calendar name to activate or deactivate a sub-calendar.
  • Click the Overlapping Events text to the right of a sub-calendar to allow or disallow overlapping events on that sub-calendar.

When you open the sub-calendar details, you can edit the sub-calendar name, color, and other details. You will also see a summary of users (or links) with access to the sub-calendar. After you make changes to a sub-calendar, click the green Save button.

How to use sub-calendars

You can see all sub-calendars listed in the Calendars section of the left-hand control panel of your calendar.

If you have more than 24 sub-calendars, a smart filter will be placed above the sub-calendar list.

Here are three examples of the sub-calendar list:

Control sub-calendars in your view

You can turn sub-calendars on and off from your current calendar view. When a sub-calendar is toggled off from your view, events on it will not show up. When you toggle it back on, the events will show back up on your calendar.

Click the Eye icon to show only that sub-calendar.

To toggle on a single sub-calendar (and simultaneously turn all others off), use the Eye icon.

The Eye icon appears on the title bar for a folder or sub-calendar when you hover your mouse over it. On mobile, simply tap the Eye icon to the right of the sub-calendar.

Click All to view all sub-calendars again.

Add more sub-calendars back to your view by clicking on their title bar.

Add all sub-calendars back to view by clicking All above the calendar list.

Filter events by sub-calendar

The sub-calendar filter

You can also filter by sub-calendars without turning them on and off from your calendar view.

To do so, use the filter option below the calendar list.

There is a drop-down menu with the list of sub-calendars. You can select one or multiple sub-calendars. To clear your filters, click on the blue Clear text below the filters.

Keywords: colour coding, color-coding, categories, organize

Updated on February 21, 2020