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How to Customize Access Permissions or Share Only Selected Sub-Calendars

A Teamup Calendar always has at least one sub-calendar and can have multiple sub-calendars. These can be set up by the calendar administrator in Settings > Calendars.

Giving users access to a Teamup calendar is what we call sharing. You can grant calendar access to account-based users (more secure) or via unique shareable calendar links.  The calendar administrator can manage users and shareable links and configure the access permissions of each one.  See the full description of the permissions and how to share calendars.

Sharing selected sub-calendars

A common scenario for a Teamup Calendar is each person within a team having their own sub-calendar. The manager or coordinator of the team would ideally have access to all the sub-calendars. Each of the team members can be set up to view or modify only certain sub-calendars or only their own sub-calendar.

When someone adds or updates an event, the name of the user is visible in the event footer.  See a use case example here.

How to customize access permissions

To share a Teamup Calendar in this manner, each team member should be added as an account-based user:

  • Go to Settings > Sharing and click on the Add User button.
  • Enter the email address for the individual you wish to add as a user. They will be sent an invitation to join the calendar. 
  • Choose Selected Calendars from the Calendars Shared drop-down box.
  • Set the team member’s own calendar access to Modify. For example, Linda’s calendar link would be set to modify access to her own sub-calendar, and read-only access to Frank, Mark, and Sandy’s sub-calendars.

  • Setting a sub calendar to read-only means the team member will see the calendar but not be able to modify it. Setting it to Not Shared will mean the team member won’t see the sub-calendar at all.
  • Click on Save.
  • The calendar administrator can return to Settings > Sharing at any stage and change the permissions for a user, or remove them entirely:
Go to Settings > Sharing. Filter by Users. Click Edit to modify the permissions for a user.

Keywords: sharing calendar, calendar access, shared team calendar

Updated on June 11, 2020