How to Customize Access Permissions or Share Only Selected Sub-Calendars

A Teamup Calendar always has at least one sub calendar and can have multiple sub calendars. These can be set up by the calendar administrator in Settings > Calendars.

Giving users access to Teamup is what we call sharing, and sharing a Teamup Calendar with others is by means of calendar links.  The calendar administrator configures the access permissions of the calendar links.  See the full description of the permissions and how to share calendars.

WHEN TO SHARE SELECTED SUB CALENDARS

A common scenario when using a Teamup Calendar is each person within a team having their own sub calendar. The manager or coordinator of the team should ideally have access to all the sub calendars. Each of the team members can be set up to view or modify only a subset of the calendars or only their own sub calendar. When someone adds or updates an event, the name of the link used to do so is visible in the event footer.  See a use case example here.

HOW TO  CUSTOMIZE ACCESS PERMISSIONS

To share a Teamup Calendar in this manner, links should be created for each team member.

  • Go to Settings > Sharing and click on the ‘ + New Link’ button in the top right.  new link button
  • Name the link appropriately. For example, Linda
  • Choose ‘Selected Calendars’ from the Calendars Shared drop down box
  • Set the team member’s own calendar access to ‘Modify’:Set sub calendar permissions
  • Setting a sub calendar to ‘Read-only’ means the team member will see the calendar but not be able to modify it. Setting it to ‘Not Shared’ will mean the team member won’t see the sub calendar at all.
  • Click on Save
  • You can test the link out by clicking on it – in this example it will open up with Linda’s permissions.
  • You should see a lock on the read-only calendars:
    Linda's calendars
  • See the link name in the top right:
    Link name
  • Send the links out to the appropriate team members once they have been set up
  • The calendar administrator can return to Settings > Sharing at any stage and click on Edit to change the permissions for that link: Edit a link

Keywords: staff, employees, restrict, personal

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