How to Save Calendar Data to .PDF file

This article explains how to save a calendar and all the event details into a PDF document for local reference or offline access to calendar data.

We recommend using Google Chrome browser for this task. It offers the generation of a PDF document of a web page without requiring any additional software.


  1. Display your calendar in the Agenda or List view and check  “Details” if you want to include the details
  2. Select the date range that you would like to “backup”
  3. Click the menu button in the top right of your calendar and select Print
    calendar print menu
  4. This will open the print preview. Change the Destination to be ‘Save as PDF
  5. Tick ‘Background graphics’ if preferred
  6. Click ‘Save
  7. Repeat this process periodically to ensure all calendar information is up-to-date.

Print preview for saving to PDF
Click the image above to view an example of Chrome’s Print Settings dialog and the print preview of a calendar being saved as a .pdf file.

It can be a good idea to periodically save your calendar to PDF files, especially as your calendar data gets updated.


Rate This Article

(16 out of 21 people found this article helpful)