Using Folders for Sub-Calendars

A hierarchy of sub-calendars is helpful for scenarios with a large number of sub-calendars.  Simply group the calendars that are in the same category into folders:

hierarchy

HOW TO SET FOLDERS UP

You can create folders for your existing calendars without changing any event display.  The folders are set up by the calendar administrator in Settings > Calendars.  Simply use a pointy bracket character (>) to define the hierarchy of folders and sub-calendars:

hierarchy2

Note that it is not necessary to define the intermediate nodes in the hierarchy (like node “Staff” in above example). These nodes will be created automatically.

It is also possible to nest sub-folders within folders, e.g. folder-naming

Staff > Finance > Megan
Staff > Finance > Walter

Staff > Sales > Brian
Staff > Sales > Mark

 

 

 

SHOW OR HIDE CALENDARS THAT ARE IN FOLDERS

folders - show or hide calendars1. All calendars in a folder can be viewed or hidden by clicking on the arrow to the left of the folder name.

2. Clicking the folder name bar of an open folder will show or hide all calendars within that folder without closing the folder.

3. Clicking on the eye icon to the right of a folder name shows that folder only and hides events on all other calendars.  The same works for the eye icon to the right of a calendar name.

4. To show only selected calendars in different folders, use the smart filter as described below.

5. To show all events on all calendars in all folders again, click “All” in the upper left corner.

USE THE SMART FILTER TO LOCATE SPECIFIC CALENDARS

A smart filter appears above the list of sub calendars when there are more than 12 sub-calendars.  This makes it easy to quickly locate any specific calendar you want to see, especially if you have dozens or hundreds of calendars in multiple folders.

smart filter for quickly locate specific calendars

Keywords: folder, hierarchy, group, grouping

Rate This Article

(36 out of 36 people found this article helpful)